By Residence Angels
Relocation Company in Poland

Registering a Business in Poland Remotely – Online Company Formation Guide

Reading time: 10 minutes

Thanks to digitalization and flexible legal frameworks, setting up a business in Poland remotely is fully possible. Whether you're abroad or simply prefer to avoid travel, remote company formation in Poland is now common and legally recognized. In this article, we walk you through the process of registering a business in Poland online, including required documents, authorization steps, and how Residence Angels can assist every step of the way.

Can You Register a Business in Poland Without Being in Poland?

Yes. Non-residents and foreigners without a PESEL number can still register a business in Poland remotely. The most popular and accessible legal form is a limited liability company (Sp. z o.o.). The entire formation process can be handled through:

ePUAP trusted profile (if available)
Notarized power of attorney for full legal representation
Electronic signature or online notary protocol

At Residence Angels, we help clients from over 30 countries open Polish companies remotely — with no need to visit Poland.

Main Steps to Register a Company Remotely

Choose a company structure: For most, Sp. z o.o. is the go-to form
Provide passport and basic info: Shareholder and board member details
Prepare and notarize a Power of Attorney: This document allows us to represent you fully
Sign Articles of Association: Either via Polish notary or remotely with our support
Submit to KRS: Company is entered into the National Court Register
Receive NIP, REGON, and KRS IDs: These are assigned automatically
Open a bank account: Can be done online or via scheduled appointment

Required Documents for Remote Company Formation

Valid passport copy
Signed and notarized power of attorney
Optional: PESEL if already available (not required)
Company name, registered address, and scope of activities (we help define PKD codes)

Residence Angels provides a legal company address and virtual office in Warsaw, along with Polish-language representation and legal support for the KRS submission.

How Long Does It Take to Register a Business in Poland Remotely?

With Power of Attorney: 14–60 business days
Via online ePUAP system: 3–7 business days (requires PESEL or digital profile)

We handle the queue, documents, and communication with the court to ensure smooth processing.

Tax Office Registration (NIP) and Bank Account

Once the company is registered, the Tax Office automatically assigns a NIP (Tax ID). REGON (Statistical ID) is also issued. Then we help you:

Schedule a bank account appointment (or open online where possible)
Register for VAT if required
Register company as a payer for ZUS (Social Security), if employing workers

Why Work with Residence Angels?

Full legal representation through notarized proxy
Business address in Warsaw or another major Polish city
Bank account support and translation of documentation
Fast-track eKRS filing and government communication